44th Legislative District Democrats By-laws, 2017-2018

PREAMBLE

We, the 44th Legislative District Democrats, believe in the concepts expressed in the Declaration of Independence and the Constitution of the United States of America that all power to govern resides with the people. In accordance with the Charter of the Democratic Party of the State of Washington, we organize and pledge ourselves to promote a truly representative party open to all who support its principles. We further pledge to make every effort to encourage maximum participation in the political process and to protect individual rights, civil liberties, our environment, and social and economic justice for all. Upon these basic principles, we do hereby organize as a body politic and thereto adopt the following Bylaws.

1.1 Name of the Organization

The name of this organization is  The 44th Legislative District Democrats, hereinafter referred to as the 44th.

1.2 Statement of Purpose of the Organization

The purpose of this organization is:

  • To support the election of Democratic and Progressive candidates and the passage of progressive ballot measures.
  • To promote citizen participation in democratic government;
  • To develop forums for and means of engaging in advocacy, civic engagement, voter participation, and voter education;
  • To maintain with the wider Democratic Party strong commitments to promoting and safeguarding individual and shared liberties and freedoms;
  • To actively contribute to and maintain a strong commitment to political ideas, ideals, platforms, and goals of the wider Democratic Party, and;
  • To recruit, support, and encourage like-minded individuals to pursue public office at all levels of government from local to national.

1.3 Authority

The 44th is the official Legislative District Organization authorized pursuant to Article V Section C of the Charter of the Democratic Party of the State of Washington for Washington´s 44th Legislative District. The authority for the powers designated in these Bylaws comes from

  • RCW 29A.80.010 Rule-making authority.
  • RCW 29A.80.020 State Committee
  • RCW 29A.80.030 County central committee – Organization meetings.
  • RCW 29A.80.031 Precinct committee officer.
  • RCW 29A.80.041 Precinct committee officer, eligibility.
  • RCW 29A.80.051 Precinct committee officer – Election – Term.
  • RCW 29A.80.061 Legislative district chair – Election – Term – Removal

2.1 Membership Year

Current membership begins January 1st of each calendar year and expires December 31st of the same calendar year.

2.2 Dues

Appointed Precinct Committee Officers (PCOs) must be dues-paying members. No person shall be denied membership because of their inability to pay dues. A request for reduction or waiver of dues is granted upon the treasurer s receipt of such a request. Elected PCOs are strongly encouraged to pay membership dues.

Annual dues are:

  • Individual ($24) twenty-four dollars;
  • Additional members of a family, ($12) twelve dollars;
  • Students and retired persons, ($15) fifteen dollars;
  • Students or retired additional family members, ($7.50) seven and one-half dollars.

2.3 Associate Members

An Associate membership in the 44th is open to any person that meets all of the following requirements:

  • Is a registered voter in the 44th LD;
  • Publicly supports the principles, ideals, and goals of the Democratic Party;
  • Supports the strategic purposes of the Democratic Party in the 44th;
  • Pays annual membership dues, unless reduced or waived;
  • Has attended at least one meeting of the 44th or a caucus in the previous 12 months.

2.3.1 Upon payment or waiver of dues, Associate Members are entitled to:

  • Vote for all 44th leadership positions, except those stated in Section 2.3.2;
  • Vote on issues, resolutions, proposals, and procedural questions at the monthly meetings of the 44th;
  • Serve on committees and subcommittees, and as appointed committee chairs of same as outlined in these Bylaws and in the Standing Rules of the 44th;
  • Hold or be appointed to Executive Board positions.

2.3.2 Associate Members are not permitted to vote in the following cases:

  • Election of Chair, Vice Chairs, and Representatives to the County and State Central Committee;
  • Adoption of, or amendments to the Bylaws;
  • At the biennial reorganization meeting;
  • The election of officers other than treasurer.

2.4 Elected Precinct Committee Officer (PCO)

The legislature finds that the office of precinct committee officer itself is both a constitutionally recognized and authorized office with certain duties outlined in state law and the state Constitution. [ 2012 c 89 § 1.]

Whether elected or appointed, a PCO is expected to:

  • Publicly support the principles and goals of the Democratic Party;
  • Support the work of the Democratic Party in the 44th;
  • Donate some of their time, money, and/or energy to the 44th;
  • Vote on matters pertaining to filling vacancies in public office;
  • Contact the voters in their precinct at least once per year;
  • Chair their precinct s caucus;

2.4.1 Elected Precinct Committee Officers must meet the following:

  • Be a registered voter in the 44th LD;
  • Be elected as the Democratic PCO of a precinct within the boundaries of the 44th in accordance with Washington State law; Reside in the precinct that he or she represents.
  • Chooses to be known publicly as a Democrat.

2.4.2 An Elected PCO is entitled to:

  • Participate and vote on all matters in the biennial reorganization meeting, and monthly or special meetings of the 44th;
  • Participate and vote in quarterly and special meetings of the Snohomish County Democratic Central Committee;
  • Hold any elected or appointed position in the 44th;
  • Serve on committees and subcommittees, including as committee chairs, as outlined in these Bylaws and the Standing Rules of the 44th.

2.4.3 Vacancies

A vacancy in a PCO position may be created in several ways.

  • Submission of a written resignation to the Chair or County Chair for any reason;
  • If a PCO changes legal residence outside the precinct to which she or he is elected, the Chair shall declare the position vacant. Whenever such change of legal residence comes into question, the Chair shall give written notice to the PCO to provide satisfactory evidence of legal residency within the precinct at least 30 days before declaring the position vacant;
  • However, if the boundaries of the precinct served by the PCO are changed, resulting in the PCO no longer residing within said new boundaries, the PCO may continue to serve that precinct.

2.5 Appointed Precinct Committee Officer (PCO)

Appointed PCOs represent the precinct of the 44th within which they reside until the last day of November in each even-numbered year.

2.5.1 Appointed Precinct Committee Officers must meet the following:

  • Be a registered voter in 44th LD;
  • Publicly supports the principles, ideals, and goals of the Democratic Party;
  • Pays membership dues unless waived;
  • Resides in the precinct that he or she represents;
  • Is endorsed by the Chair of the 44th;
  • Is appointed by the Chair of the Snohomish County Democratic Central Committee, in accordance with Washington State law.
  • Chooses to be known publicly as a Democrat.

2.5.2 An Appointed PCO is entitled to:

  • Serve on committees and subcommittees, and as appointed committee chairs, as outlined in these Bylaws and the Standing Rules of the 44th;
  • Vote on the adoption of or amendment to the Standing Rules of the 44th;
  • Vote on all proceedings conducted at the 44th general meetings other than as specified in section 2.5.3;
  • Vote on any subsequent vacancies in all 44th and Snohomish County officer positions that occur before the next reorganization meeting,

2.5.3 An Appointed PCO is not entitled to:

Appointed PCOs are not entitled to vote on the following:

  • Amendments to these Bylaws;
  • The Election or removal of the Chair, or Vice Chair(s), or State or County Committee Representatives;
  • During the biennial reorganization meeting.

2.6 Non-Voting Members

Non-Voting membership is intended to facilitate volunteer coordination, participation, and community. Non-voting members are encouraged to volunteer in support of various party events and activities. Non-voting membership in the 44th is open to any person that meets the following requirements:

  • Publicly supports the principles, ideals, and goals of the Democratic Party;
  • Supports the work of the 44th;
  • Resides within the boundaries of the 44th Legislative District; Pays membership dues unless waved.

2.6.1 Non-voting Members are entitled to:

  • Receive information about upcoming party events and activities;
  • Receive training as needed in conjunction with party events and activities;
  • Represent the Democratic Party in outreach efforts, such as fairs or festivals;
  • Become an Associate Member, if eligible, after attending a meeting or caucus of or within the 44th.

2.6.2 Non-Voting Members are not permitted to:

  • Vote in any proceedings of the 44th;
  • Serve on committees or subcommittees, or as appointed committee chairs;
  • Hold or be appointed to Executive Board positions.

2.7 Honorary Members

Honorary Membership in the 44th is conferred on a person in recognition of service or public stance which expressed the ideals of the Democratic Party, significantly advances those causes which are particularly dear to the Democratic Party or the 44th. Such a person shall have been nominated by the Executive Board of the 44th, and approved by a majority vote of the voting members of the 44th. Honorary Members do not have privileges of voice or vote at proceedings of the 44th, but may be invited to address a meeting.

Honorary Membership is an ongoing membership unless revoked by a majority vote of the Executive Board.

2.7.1 Honorary Memberships Previously Conferred

  • Actress Tina Fey, conferred October 9th, 2008.

3.1 Election of Officers

Only elected PCOs may vote for the Chair and Vice Chairs, Representatives to the Snohomish County Central Committee and Representatives to the State Central Committee. Proxies are not allowed. All eligible voting members may vote to elect the Treasurer at the biennial reorganization meeting. Any Democrat residing in the 44th may be elected to office without regard to whether each is a precinct committee officer, although membership is required to hold office. Officers will serve two years, until the person resigns, or until their successors are elected or appointed, or until the last day of November in each even-numbered year.

3.2 Reasons for Removal from Office

The Executive Board may vote to recommend removal of any elected officer to the members for any of the following reasons:

  • Absence from two (2) regularly scheduled consecutive Executive Board meetings without sufficient reason;
  • Absence from three (3) regularly scheduled Executive Board meetings during any calendar year without sufficient reason;
  • Misconduct of Public Officers as defined in RCW 42.20 and/or Official Misconduct as defined in RCW 9A.80.010

3.3 Removal of Elected Officers

The legislative district Chair may be removed only by the majority vote of the elected PCOs in the Chair s district.

Subject to the provisions of prior Executive Board action, as set out in Section 3.2,  Reasons for Removal from Office, an elected officer other than the Chair may be removed by the members at a regular or special meeting, as follows:

The Executive Board begins the actions against the particular officer listed in the applicable Sections (3.4 through 3.9).

The officer is given seven (7) days notice of the intent to consider the proposed removal and the reasons for the proposed removal.

  • The proposed removal is included as an agenda item in the official notice of the upcoming meeting. If possible, due notice should be given at the same time for the possible vote for a new officer, for whichever office would become open, should the members vote for removal.

Other officers are removed if the majority of the eligible voting members present vote for removal. The vote must be by written ballot, and follow the rules for voting outlined in Section 6.

If the officer is removed, the eligible voting members may immediately vote on a replacement for an office that is open, following the rules for voting outlined in Section 6.

3.4 Chair

3.4.1 Duties of the Chair:

  • Directs the affairs of this organization as its chief executive officer.
  • Is a member of the State Democratic Chairs Organization.
  • Is a voting member of the Snohomish County Democratic Central Committee Executive Board.
  • Is a member, ex-officio, of all committees of the 44th, with the exception of the nominating committee.
  • Serves as the presiding officer at all general and Executive Board meetings of the 44th.
  • Processes all incoming and outgoing mail.
  • Works with the Treasurer to prepare and submit a budget to the membership at the March general meeting.Works with the Executive Board to prepare a general plan of action for his/her term of office, which is to be presented at the general meeting following the election of officers. This general plan of action is to be updated every six months and presented to the members at the general meeting.

3.4.2 Order of Succession

The First Vice Chair becomes the Chair if there is a permanent vacancy in the office. In case of temporary absence from the 44th or of disability of the Chair, the following is the order of succession to preside over meetings until the Chair is able to resume in the office:

  • First Vice Chair, Second Vice Chair,
  • State Committee Representatives, in alphabetical order of surname
  • Secretary
  • Treasurer

3.5 First Vice Chair

The First Vice Chair must be of the opposite gender as the Chair.

3.5.1 Duties of the First Vice Chair:

  • Presides at all general and Executive Board meetings in the absence of the Chair.Is a non-voting member of the Snohomish County Democratic Central Committee Executive Board.
  • Performs such duties as may be assigned by the Chair.
  • Becomes the Chair if there is a permanent vacancy in that office.

3.5.2 Duties of the First Vice Chair:

If there is a vacancy in the First Vice Chair office other than at the time of the biennial reorganization meeting, an election at the next general meeting shall fill the vacancy in this office. Due notice of this election must be given when calling the meeting. If there is insufficient time for due notice, the election shall be held in abeyance until the next general meeting.

3.6 Second Vice Chair:

The Second Vice Chair may serve regardless of gender.

3.6.1 Duties of the Second Vice Chair:

  • Presides at general and executive board meetings in the absence of the Chair and the First Vice Chair.
  • Performs such duties as may be assigned by the Chair.
  • Support and assist 44th Legislative District Committee Chairs in fulfilling their roles, function, and strategic purpose
  • Provide and support political and community based outreach opportunities and programs to connect members and nonmembers of the 44th to the residents of their district.
  • Becomes the First Vice Chair if there is a permanent vacancy in that office, provided that their gender is not the same as the Chair.

3.6.2 Method of Replacement

If there is a vacancy in the Second Vice Chair office other than at the time of the biennial reorganization meeting, an election at the next general meeting shall fill the vacancy in this office. Due notice of this election must be given when calling the meeting. If there is insufficient time for due notice, the election shall be held in abeyance until the next general meeting.

3.7 Treasurer

3.7.1 Duties of the Treasurer:

  • Receives all funds of the organization.
  • Prepares disbursement of all funds following the section of the standing rules of this organization entitled  The Rules for Budgeting and Disbursement of Money.
  • Maintains an accurate record of receipts and disbursements. Assures that all disbursements, except petty cash items (i.e. disbursements under twenty-five (25) dollars), are paid by check or electronic transaction.
  • Prepares and submits a monthly summary financial report to the Executive Board.
  • Submits annually all records to the Executive Board for financial auditing.
  • Prepares and submits all required reports to the Washington Public Disclosure Commission, according to that agency s published schedule.
  • Prepares and submits any other required government and/or Democratic party reports, and notifies the Executive Board in a timely manner of these filings. Assists the Chair of the Membership Committee and the Secretary in keeping the membership list current.
  • Serves as Chair of the Finance Committee.
  • Serves as a member of the Fundraising Committee.
  • Performs such duties as may be assigned by the Chair.

3.7.2 Method of Replacement:

If there is a vacancy in the office of Treasurer, the Chair may appoint a pro tem replacement to serve until an election can be held. Due notice of this election must be given when calling the meeting. If there is insufficient time for due notice, the election shall be held in abeyance until the next general meeting.

3.8 Two State Committee Representatives of different genders 

3.8.1 Duties of a State Committee Representative:

  • Serves as a voting member of the Washington State Democratic Central Committee.
  • Represents the interests of the 44th at all Washington State Democratic Central Committee meetings, and when possible attends workshops at those meetings.
  • Secures a proxy to attend any meeting of the Washington State Democratic Central Committee meeting that the State Committee Representative cannot attend.
  • Reports to the membership of the 44th at the next general meeting following each Washington State Democratic Central Committee meeting, subjects discussed and actions taken.

3.8.2 Method of Replacement:

If there is a vacancy in the office, an election at the next general meeting shall fill the vacancy in this office. Due notice of this election must be given when calling the meeting. If there is insufficient time for due notice, the election shall be held in abeyance until the next general meeting. The Chair may appoint a pro tem to serve until the election can be held. The gender of the replacement shall not be of the same gender as the other State Committee Representative.

3.9 Two County Committee Representatives of different genders 

3.9.1 Duties of a County Committee Representative:

  • Serves as a voting member of the Snohomish County Democratic Central Committee Executive Board.
  • Represents the interests of the 44th at all Snohomish County Democratic Central Committee meetings.
  • Secures a proxy to attend any meeting of the Snohomish County Democratic Central Committee that the County Committee Representative cannot attend.
  • Reports to the membership of the 44th at the next general meeting following each Snohomish County Democratic Central Committee meeting, subjects discussed and actions taken.

3.9.2 Method of Replacement:

If there is a vacancy in the office, an election at the next general meeting shall fill the vacancy in this office. Due notice of this election must be given when calling the meeting. If there is insufficient time for due notice, the election shall be held in abeyance until the next general meeting. The Chair may appoint a pro tem to serve until the election can be held. The replacement shall not be of the same gender as the other County Committee Representative.

4.1 Appointed Officers

The appointed officers of the 44th are

  • Secretary,
  • Parliamentarian,
  • Sergeant at Arms,
  • Membership, PCO, Community Outreach, Fundraising, Communications and Affirmative Action Coordinators,
  • Environmental, Legislative, Military, and Labor Liaisons.

4.2 Appointment of Officers

The Chair shall nominate candidate(s) to serve in the appointed offices, whose appointments are confirmed by a majority vote of the Executive Board. The appointed officer must be a member in good standing of the 44th, without regard to whether each is a PCO. Officers will serve two years, until the person resigns, or until their successors are elected or appointed, or until the last day of November in each even-numbered year.

4.3 Method of Replacement

If there is a vacancy in any appointed office, the Chair shall appoint a temporary replacement. A majority of the Executive Board must confirm this appointment at the next Executive Board or general meeting, whichever occurs first. The appointed officer must be a member in good standing of the 44th.

4.4 Reasons for Removal from Office

The Executive Board may vote to recommend removal of any appointed officer for any of the following reasons:

  • Absence from two (2) regularly scheduled consecutive Executive Board meetings without sufficient reason.
  • Absence from three (3) regularly scheduled Executive Board meetings during any calendar year without sufficient reason.
  • Failure to perform appointed duties of the office.
  • Misconduct of Public Officers as defined in RCW 42.20 and/or Official Misconduct as defined in RCW 9A.80.010.

4.5 Removal of Appointed Officers and Standing Committee Chairs

Subject to the provisions of prior Executive Board action, as set out in Section 4.4  Reasons for Removal from Office, an appointed officer or Standing Committee Chair may be removed from office as follows:

  • The Executive Board begins the actions against the particular officer listed in Section 4.1.
  • The officer is given seven (7) days notice prior to publishing the agenda of the intent to consider the proposed removal and the reasons for the proposed removal.
  • The proposed removal is included as an agenda item in the official notice of the upcoming Executive Board meeting.
  • The officer or Standing Committee Chair is removed if two-thirds of the present Executive Board members vote for removal.
  • The Chair may immediately appoint a new officer or Standing Committee Chair.
  • A majority of the Executive Board must confirm this new appointment.

4.6 Duties of Appointed Officers 

4.6.1 Duties of the Secretary

  • Takes minutes at all general and Executive Board meetings, and maintains those minutes for public inspection.
  • Keeps all minutes and formal reports of officers and committees, and maintains those minutes for public inspection.
  • Takes roll at all Executive Board meetings, and maintains the records of those roll calls for public inspection.
  • Takes roll of the Executive Board members at all general meetings, and maintains the records of those roll calls for public inspection.
  • Maintains complete records of all correspondence sent by and for the 44th.
  • Maintains a copy of the complete roll of the membership of the 44th. Works with the Chair of the Membership Committee and the Treasurer to keep the membership list current.
  • Posts unofficial preliminary minutes of general membership meetings to the 44th website within 7 days of the meeting and replaces them with official minutes within 48 hours of approval.
  • Performs such duties as may be assigned by the Chair.

4.6.2 Duties of the Labor Liaison:

  • Encourages the participation of organized labor in the activities of the 44th.
  • Serves as a conduit of information about labor events and issues to the 44th and about 44th LD events and issues to the labor community within the 44th.
  • Reports to the membership, in a timely manner, about local labor issues.
  • Performs such duties as may be assigned by the Chair.

4.6.3 Duties of the Parliamentarian:

  • Must be knowledgeable about proper parliamentary procedure as presented in the current edition of Robert s Rules of Order Newly Revised, and the Bylaws, Standing Rules, and Policies and Procedures of the 44th.
  • Advises the Chair, members of the Executive Board and all members of the 44th on proper parliamentary procedure.
  • Chairs the Rules Committee.
  • Serves to supervise all elections according to the rules established.
  • Performs such duties as may be assigned by the Chair.

4.6.4 Duties of the Sergeant at Arms:

  • Assists the Chair in maintaining order at all Executive Board and general meetings.
  • At all general meetings, supervises member and guest registration, and informs the Chair of the number of voting members present, so that a quorum (or lack thereof) can be determined.
  • Provides and maintains member and guest sign-in sheets for all general meetings.
  • Chairs the Credentials Committee.
  • Performs such duties as may be assigned by the Chair.

4.6.5 Duties of the Legislative Liaison:

  • Tracks information about current state and county legislative issues and elected officials.
  • Reports, in a timely ongoing manner, to the membership.
  • Performs such duties as may be assigned by the Chair.

4.6.6 Duties of the Communications Coordinator:

  • Accurately publishes information pertinent to the mission, objectives, and strategic purpose of the 44th in a timely manner.
  • Maintains the website of the 44th, updating information in a timely manner.
  • Maintains the master electronic mailing list of members of the 44th.
  • Maintains the electronic mailing list of members/subscribers for communication among members of the 44th.
  • Maintains all editorial rights (i.e. the right and discretion to edit and/or delete) any and all postings to any electronic lists of the 44th.
  • Maintains other electronic mailing lists as needed.
  • Chairs the Communications Committee.
  • Performs such duties as may be assigned by the Chair.

4.6.7 Duties of the PCO Coordinator:

  • Maintains the list of elected and appointed PCOs, updating this information in a timely manner.
  • Consults with the Chair as to endorsing future appointed PCOs to the Snohomish County Democrat Chair.
  • Provides training to all PCOs, including empowering PCOs to create walking lists.
  • Works with existing PCOs to recruit new PCOs.
  • Serves as a conduit of information between elected national, county and state officials and campaigns and the PCOs of the 44th.
  • Facilitates use by PCOs of Washington State Democratic Party databases.
  • Performs such duties as may be assigned by the Chair.

4.6.8 Duties of the Membership Coordinator:

  • Maintains the membership list, updating this information in a timely manner.
  • Works with the Treasurer and Communications Coordinator to keep the electronic list of members/subscribers up to date.
  • Works with the Sergeant at Arms to register members and guests at general meetings.
  • Provides and maintains member and guest sign-in sheets for all general meetings.
  • Works with the PCO Coordinator, existing PCOs and general members to recruit new PCOs and new general members.
  • Performs such duties as may be assigned by the Chair.

4.6.9 Duties of the Community Outreach Coordinator:

  • Coordinates outreach to schools, community groups and youth organizations located in the 44th to provide information about Democratic Party issues and events.
  • Provides Democratic speakers to schools, community groups and youth organizations in the 44th.
  • Plans events and programs designed to increase community involvement in the 44th and educate the public about the Democratic Party.
  • Works to recruit new general members, particularly those who are under the age of 35.
  • Chairs the Community Outreach Committee.
  • Performs such duties as may be assigned by the Chair.

4.6.10 Duties of the Affirmative Action Coordinator:

  • Keeps informed about current national, state and local legislative issues that deal with affirmative action, and reports on these issues, in a timely manner, to the membership. Works to inform the membership about the planks in the National, State and County Democratic Party Platform that deal with issues concerning inclusion, gender, and diversity
  • Works with the county and state level Democratic Party to implement, foster, and support inclusion, gender, and diversity practices, policies, and procedures as related to the 44th´s commitment, responsibility, and obligation to promote civil liberties and freedoms.
  • Reports regularly to the members about community events that foster and support inclusion, gender and diversity issues as related to the 44th´s commitment, responsibility, and obligation to promote civil liberties and freedoms
  • Chairs the Affirmative Action Committee.
  • Performs such duties as may be assigned by the Chair.

4.6.11 Duties of the Fundraising Coordinator:

  • Works with the Executive Board and Snohomish County Democratic Central Committee to formulate annual fundraising goals.
  • Works with the Treasurer to set-up protocols for collecting and reporting funds.
  • Works with the Treasurer by providing supportive documentation in a timely manner for PDC reporting.
  • Prepares and submits a monthly fundraising summary financial report to the Executive Board.
  • At the conclusion of each fundraising project, submits all records pertaining to that project to the Treasurer. Presents final financial information upon completion of each fundraising event (proceeds, expenses etc…) to the Executive Board in a timely manner.
  • Chairs the Fundraising Committee.
  • Performs such duties as may be assigned by the Chair.

4.6.12 Duties of the Military Liaison:

  • Serves as a conduit of information for local military events and issues to the 44th and about the 44th LD events and issues to the military community within the 44th.
  • Reports to the membership, in a timely manner, about local issues affecting the military.
  • Performs such duties as may be assigned by the Chair.

4.6.13 Duties of the Environmental Liaison:

  • Serves as a conduit of information for local environmental events and issues to the 44th and about the 44th LD events/issues to the environmental community within the 44th.
  • Maintain close relations with state and local environmental organizations.
  • Report to the membership, in a timely manner, about local environmental issues.
  • Performs such duties as may be assigned by the Chair.

There shall be eight (8) standing committees. Committee membership is open to all members of the 44th on a voluntary basis. The Executive Board reserves the right to establish the maximum number of members on any committee.

5.1 Affirmative Action

The Affirmative Action Committee, chaired by the Affirmative Action Committee Chair, encourages participation in the Democratic Party by people of diverse cultural heritage.

5.2 Rules Committee

The Rules Committee, chaired by the Parliamentarian, proposes revisions to the Bylaws, Standing Rules, and Policies and Procedures as necessary.

5.3 Communications Committee

The Communications Committee, chaired by the Communications Coordinator, publicizes all activities of the 44th.

5.4 Credentials Committee

The Credentials Committee, chaired by the Sergeant at Arms, verifies the eligibility of any contested seat or the eligibility of any member to vote at any meeting or caucus of the 44th. The committee shall verify registration of delegates at the caucus of the 44th that is held for the purpose of the election of delegates to congressional district caucuses and/or conventions, and to the Snohomish County Democratic Convention.

5.5 Community Outreach Committee

The Community Outreach Committee, chaired by the Community Outreach Coordinator, plans programs and materials designed to help educate the public about the Democratic Party. It provides speakers to the community, and helps to recruit speakers for 44th Legislative District events.

5.6 Finance Committee

The Finance Committee, chaired by the Treasurer, has responsibility for all financial concerns of the 44th, particularly in the areas of planning the annual budget, and in the regulatory function of meeting all of the requirements of the Washington State Public Disclosure Commission. The Finance Committee and its chair work closely with the Fundraising Committee and its chair to co-ordinate fundraising activities and the legal and proper handling of all funds generated by such activities.

5.7 Fundraising Committee

The Fundraising Committee, chaired by the Fundraising Coordinator, has responsibility for planning and presenting special fundraising programs and activities for the 44th. The Fundraising Committee and its chair work closely with the Finance Committee and its chair to coordinate fundraising activities and the legal and proper handling of all funds generated by such activities.

5.8 Membership and Hospitality Committee

The Membership Committee, chaired by the Membership Coordinator, is responsible to maintain current membership registration lists; to provide staffing and sign-in sheets for registration of members and guests at all general meetings; to provide refreshments at general meetings; to work with PCOs to recruit new members.

5.9 Special Committees

Special committees may be created by the Chair, when deemed necessary, and with the approval of a majority of the Executive Board. Each special committee shall have a clearly defined charter and budget.

5.10 Committee Composition

5.10.1 Committee Chairs

Except when specified by the Bylaws or Standing Rules, the chair shall appoint all committee chairs.

5.10.2 Other Members

The Chair or Committee Chair may appoint members as needed, subject to any limits imposed by these Bylaws and the Standing Rules. Each committee chair must strive for diverse membership in selecting committee members. Committee membership is open to any member of the 44th. No limit is imposed on the number of committees on which a member may serve.

6.1 Election of Officers

6.1.1 Nominating Committee

The nominating committee is a special committee. At the last general meeting held prior to the General Election in even-numbered years, a nominating committee shall be appointed by the Chair and ratified by a simple majority of the Executive Board members.

6.1.2 Nominating Committee Composition

The Nominating Committee shall have two (2) members from the Executive Board, and three (3) additional members of the 44th who are not on the Executive Board. The members of the Nominating Committee shall elect the Chair of the Nominating Committee.

The Chair of the 44th is not eligible to serve on the Nominating Committee. The Nominating Committee members are not barred from being nominated by the committee for an office.

6.1.3 Nominating Committee Slate

The Nominating Committee shall meet within one week of their appointment. The Committee shall follow the standing rules of the Nominating Committee, or in the absence of such rules, the current edition of Robert s Rules Newly Revised. The Nominating Committee prepares a slate of nominees for each office to be filled, listing the qualifications of each. The slate may include more than one nominee for each office.

The nominating committee slate shall be posted on the 44th s website no later than ten (10) days prior to the biennial reorganization meeting. The Committee shall also present its slate of nominees to the Executive Board members at the board meeting preceding the biennial reorganization meeting.

6.1.4 Nominations at Large

Additional nominations may be made from the floor at the reorganization meeting; written consent shall be required of any absent nominee before such nomination may be accepted. Nominations may only be made by a voting member of the 44th. Self-nomination is permitted.

6.2 Terms of Office

Officers shall be elected or appointed to serve as defined in sections 3, 4, and 5.

6.3 Voting

Only those authorized in Section 2 may vote in elections or meetings.

6.3.1 Method of Voting

All elections concerning the election or removal of officers shall be by a written ballot, with the exception of votes to confirm the nomination of appointed officers.

6.3.2 Ballots

Ballots are to be provided by the Parliamentarian, who is charged with ensuring that the balloting, the security of the ballots, and the counting of the ballots, is done according to proper procedure. One ballot for each office shall be given to each eligible voting member. Ballots are to be collected only by the Sergeant at Arms and the Tellers, who shall be designated by the Chair prior to the voting. There shall be two (2) Tellers, one male and one female. In each race, only one candidate s name may be chosen in order for a ballot to be valid for the election in that particular race. Each race on the ballot must be considered and counted. To be valid, each ballot must contain all of the following elements:

  • The printed name of the voter
  • The signature of the voter
  • The name of the voter s precinct

6.3.4 Valid Results

A candidate shall be elected when they receive a majority of the votes cast.

6.3.5 Counting the Ballots

The Sergeant at Arms and the tellers shall count the ballots, and the Parliamentarian shall oversee the counting. The Sergeant at Arms shall report the results to the Chair and, at his/her request, to the members. All ballots shall be given to the care of the Secretary and shall be retained in the archives for a period of one year. It is the right of any member to inspect the ballots after the election results have been published. Any examination of the ballots by a member shall be in the presence of at least one Executive Board member, who serves as an impartial monitor.

7.1  Biennial Reorganization Meeting

7.1.1 When and Where

The membership of the 44th shall meet for the purpose of reorganization in December of evennumbered years. This biennial reorganization meeting shall be held at an American Disabilities Act (ADA) compliant location within the 44th Legislative District, subsequent to the certification of PCOs by the County Auditor, prior to the Snohomish County Democratic Central Committee reorganization meeting, and no later than the third Thursday of that month of December.

7.1.2 Due Notice

The authorized officers of the currently serving Executive Board are responsible to ensure that due notice of the time and place of the biennial reorganization meeting be delivered to each member who is eligible to vote at least seven (7) days prior to the date of the reorganization meeting. In addition, due notice of the meeting shall be posted on the 44th´s website at least seven (7) days prior to the date of the reorganization meeting. Such posting may not substitute for delivered notices.

7.1.3 Quorum

For the biennial reorganization meeting, a quorum consists of twenty (20) percent of the total number of eligible voters. Those eligible to vote at the biennial reorganization meeting include only the current elected PCOs in the 44th. Others are welcome to attend, but without voting.

7.1.4 Duties

At the biennial reorganization meeting, the following occurs:

  • Adoption of the organization´s Bylaws, Standing Rules, and Policies and Procedures
  • Voting for elected officers according to the provisions outlined in these Bylaws, including the election of the legislative district chair as required by statute,
  • Other necessary business of the organization may be conducted.

7.2 Regular General and Special Meetings

7.2.1 General Meetings

The regular monthly meeting is held on the second Thursday of each month. The Executive Board may change the date and place for a particular regular monthly meeting; however, members must be notified of the change at or before the regular monthly meeting preceding the monthly meeting to be changed.

7.2.2 Special Meetings

A special meeting may be called by twenty-five (25) percent of the members, by twenty-five (25) percent of the elected PCOs, or by the Chair.

7.2.3 Notification

Notice of the time, place and purpose of each regular meeting shall be posted on the 44th´s website. Notification of the time, place and purpose of any special meeting that is called shall be mailed to each member no later than ten (10) days prior to the meeting.

7.2.4 Due Notice

Notice for the following shall be satisfied by posting the information on the 44th´s website no less than seven (7) days prior to the meeting at which business is to be transacted:

  • Any election to fill a vacancy in any elected office.
  • Any proposed amendment to these Bylaws.
  • Any endorsement of a candidate, a ballot issue or a group (except an official Democratic Party organization, for which no special advance notice is required, and for which placement of the issue on the regular agenda is sufficient).

7.2.5 Quorum

A quorum shall be declared by the Chair to exist at any regular or special meeting of the membership when twenty (20) voting members are present.

7.2.6 Emergency Provisions

In the event of a bona fide emergency (e.g. severe weather, national emergency, inability to meet at the designated facility due to fire or other emergency situation) the Chair, with the concurrence of at least one other elected officer, may postpone, cancel or change the location of any regularly scheduled or special general meeting, or meeting of the Executive Board.  Notice of any such change shall be made through our communication channels.

8 Executive Board

8.1 Board Composition

All Elected Officers listed in Section 3 of these Bylaws shall be full, voting members of the Executive Board. All Appointed Officers listed in Section 4 of these Bylaws shall be full, voting members of the Executive Board. All Standing Committee Chairs, as outlined in Section 5 of these Bylaws shall be full, voting members of the Executive Board.

8.2 Board s Duties and Powers

The Board shall oversee the work of the 44th, is responsible for formulating, recommending and implementing policies and activities approved by the members, and for transacting business on behalf of the members. The Board shall make recommendations to the members and perform other duties as specified in these Bylaws. The Board is subject to the orders of the collective members of the 44th, and none of its acts shall conflict with actions taken by the collective members of the 44th.

8.3 Board Meetings

8.3.1 When and Where

The Board meeting is held monthly as defined in the Standing Rules. All members of the board must be notified of the time and place of each board meeting at least 6 days prior to the meeting. All board meetings are open to any and all members of the 44th.

8.3.2 Due Notice

The Chair is responsible to ensure that due notice of the time and place of each Board meeting is posted on the 44th´s website at least seven (7) days prior to the date of each board meeting. In addition, the Chair is responsible to ensure that e-mail notification of each Board meeting is sent to each Board member at least seven (7) days prior to the date of the next Board meeting.

8.3.3 Special Meetings

Special Meetings of the Board may be called by the Chair, upon the written request of three members of the Board. Board members must be notified by mail at least seven (7) days prior to the date of any special meeting. The Chair is responsible to ensure that due notice of the time and place of any special board meeting is posted on the 44th´s website at least seven (7) days prior to the date of that meeting. In addition, the Chair is responsible to ensure that e-mail notification of any special board meeting is sent to each Board member at least seven (7) days prior to the date of that meeting.

8.3.4 Voting

All members of the Executive Board may vote on any and all business conducted by the Executive Board.

8.3.5 Quorum

For the Executive Board meeting, a quorum consists of twenty (20) percent of the total number of elected and appointed officers of the 44th.

8.3.6 Rules of the Board

Executive Board meetings shall follow the standing rules of the Board, or in the absence of such rules, the current edition of Robert´s Rules Newly Revised.

9.1 Rules

The rules contained in the current edition of Robert´s Rules of Order Newly Revised shall govern the 44th in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order that the 44th may adopt.

10.1 Eligibility

The 44th is permitted by these Bylaws to endorse:

  • Individuals running as Democrats for elected office in partisan races;
  • Individuals running for elective office in non-partisan races;
  • Individuals running for Democratic Party offices;
  • Ballot issues and petitions, including for example advisory votes, initiatives, referendums, and levies;
  • Bills, ordinances, treaties, amendments, and other measures that may be taken up by local, state, or national legislative bodies.

10.2 Protocols for Endorsements

The rules and protocols for endorsements granted by the members of the 44th shall be as in the

Standing Rules. The 44th may grant an endorsement without regard to any provision of the Standing Rules by an explicit unanimous affirmative vote of the members at any regular general meeting upon verification of both a quorum (7.2.5) and eligibility (10.1).

11 Bylaws

11.1 Amendment of the Bylaws

11.1.1 Meeting Notice

A proposed amendment must be submitted in writing at the previous regular meeting in order to be included on the agenda.

11.1.2 Website Posting

A proposed amendment must be posted on the 44th´s website at least seven (7) days before the general meeting during which the amendment is to be considered.

11.1.3 Type of Meeting

The Bylaws may be amended at a regular or a special meeting, providing that the meeting notice and posting requirements are met.

11.1.4 Voting

The Bylaws may be amended by a two-thirds vote of the elected PCOs who are present at that meeting. Only elected PCOs may vote to amend the Bylaws.

11.1.5 Effective Time of Changes to the Bylaws

An amendment to the Bylaws that receives the required two-thirds vote to pass takes effect seven (7) days after approval, unless the motion explicitly states a different time.

11.2 Period of Duration and Enforcement

These Bylaws become effective immediately upon approval by a two-thirds vote of the elected PCOs who are present at the biennial reorganization meeting, and expire on the last day of November of even-numbered years.

11.3 Distribution

A copy of the Bylaws and any subsequent amendments shall be posted on the 44th’s website within seven (7) days of approval, and be available for electronic download by anyone.

11.4 Suspension of the Bylaws

The Bylaws cannot be suspended either in whole or in part.

12 Other Documents

12.1 Standing Rules

The 44th shall adopt Standing Rules at each biennial reorganization meeting to govern and guide the overall conduct of the organization. The 44th LD Standing Rules may be suspended either in whole or in part, for either a general or specific purpose, by a 2/3rds vote of the members at a general meeting. The procedures for adopting and amending the Standing Rules shall be the same as the procedures for amending the Bylaws.

12.2 Policies and Procedures

The 44th shall adopt Policies and Procedures at each biennial reorganization meeting to govern and guide the customary conduct of the members of the 44th. The procedures for adopting and amending the Policies and Procedures shall be the same as the procedures for amending the Bylaws.

12.3 Platform

The platform of the 44th LD Democrats is the practicable combination of the platforms adopted by the most recent 44th Legislative District Caucus and by the conventions of the Snohomish County Democrats, Washington State Democrats, and the Democratic National Convention.

13 Certification of Bylaws

These Bylaws are hereby adopted this 3rd day of December 2016,

Rick Dewitt

Chair, 44th Legislative District Democrats

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